If you are considering whether Microsoft Office 365 is a good option for your business there are various things to consider and weigh up:
Pros to using Office 365
- Guaranteed 99.9% uptime, financially backed service level agreement from Microsoft.
- Access to emails and services anytime from anywhere with an internet connection.
- Access to the latest version of Office where on an applicable package.
- Online storage of 1TB with One Drive for Business for on-the-go access to your files
- In the event of an internet connection issue you still have access to your emails from alternate internet services such as 3G.
- Office 365 offers in-built email protection services to help prevent virus outbreaks and spam.
- Access to SharePoint online for file storage and sharing in conjunction with One Drive for Business.
- Secure 2 factor authentication for additional security to authorise access with a phone call, text message or smartphone app.
- The underlying technology is controlled by Microsoft which removes the need for you to maintain the service and equipment.
- Easy scalability - as the company grows or reduces you can tailor the amount of licenses you pay for.
- Data stored in EU for UK compliance
- Constant improvement and development of products and services
- 150mb send and receive limit for emails
- Easy migration route from most email providers and services to 365
- Password synchronisation between Office account and domain account (where a domain is in use on the corporate network).
Cons to using Office 365
- The underlying technology is controlled by Microsoft which reduces your ability for diagnostics and remediation.
- A monthly cost for the duration of the contract compared to outright buying and owning the equipment and software for an on premise equivalent.
- Speed of internet determines response speed of sent/received emails when compared with an on premises implementation.
- Quality of internet connection determines quality of service.
- Data stored in EU for UK compliance but not specifically in the UK.
- Separate authentication data store when single-sign on is not enabled.